Managing Director Assistant

Deskripsi pekerjaan

1. Executive Administrative Support

• Manage the Managing Director’s daily schedule, appointments, meetings, and travel arrangements.
• Prioritize and organize incoming requests, correspondence, and executive tasks.
• Prepare and review documents, reports, presentations, and business correspondence.

2. Meeting Coordination & Documentation

• Prepare agendas and necessary materials for internal and external meetings.
• Attend meetings when required and record Minutes of Meeting (MOM).
• Document key decisions and action items from meetings.

3. Follow-Up & Task Monitoring

• Track and monitor follow-up actions from meetings or directives from the Managing Director.
• Coordinate with relevant departments to ensure timely completion of tasks and deliverables.
• Provide regular updates on the status of ongoing assignments.

4. Communication & Liaison

• Serve as a liaison between the Managing Director and internal teams, business partners, and external stakeholders.
• Ensure effective communication and accurate transmission of information from the Managing Director.

5. Document & Information Management

• Maintain and organize confidential documents, reports, and executive records.
• Ensure proper documentation and filing of important company materials.

6. Event & Travel Support

• Coordinate executive travel arrangements including itineraries, logistics, and accommodations.
• Assist in organizing executive meetings, company events, or official engagements involving the Managing Director.

Kualifikasi

• Bachelor’s degree in Business Administration, Management, Communication, or related fields.
• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Strong organizational, communication, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office, Google Workspace, and presentation tools.